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Posted 06 August 2014
Category: Strata
This checklist sets out some of the steps and procedures that managing agents may consider adopting prior to, during and after the occurrence of an emergency such as a fire, storm or catastrophic event.
Before Event | Yes | No | Comment |
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Note the name, phone number and address for: a) The incurance contact; b) Emergency works contact list c) Occupants and owners; d) Council contact person(s) e) Other advisors such as legal, engineering etc. |
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a) What has happened; b) Who to contact; c) What will happen next. |
Occurrence | Yes | No | Comment |
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a) Notify emergency services; b) Insurance contact; c) Key staff members; d) Other relevant parties. |
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a) Detailed files notes (include photos and video if possible). |
Post Occurrence | Yes | No | Comment |
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a) Liaise with emergency services, obtain police report(s) and fire report (s); | |||
b) Determine emergency / make safe repairs; | |||
c) Liaise with Council to ensure compliance with appropriate building codes and regulations; | |||
d) Locate statements from witnesses; | |||
e) Obtain photos, videos etc of circumstances of loss/damage; | |||
f) Determine relocation, loss of rent, storage and other expenses recoverable; | |||
g) Obtain other relevant documents and reports; | |||
h) Determine the scope of works and approvals required; | |||
i) Determine a shortlist of competent Builders; | |||
j) Can arrange and finance repairs; | |||
k) Insurer should provide an overview for management of claim, steps involved and time-frames; | |||
l) Dispute resolution |
Post Occurrence | Yes | No | Comment |
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a) Instructing a loss adjuster; | |||
b) Financial exposure; | |||
c) Determine emergency / make safe repairs; | |||
d) Liaise with Council to ensure compliance with appropriate building codes and regulations; | |||
e) Locate statements from witnesses; | |||
f) Obtain photos, videos etc of circumstances of loss/damage; | |||
g) Obtain other relevant documents and reports; | |||
h) Managing owners expectations and personal financial exposures; | |||
i) Determine the scope of works and approvals required; | |||
j) Determine a shortlist of competent Builders; | |||
k) Arranging repairs and financing; | |||
l) Consider obtaining legal advice as to the potential liability of others, and any key dates and timeframes for commencing proceedings to avoid losing any legal rights. | |||
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***The information contained in this article is general information only and not legal advice. The currency, accuracy and completeness of this article (and its contents) should be checked by obtaining independent legal advice before you take any action or otherwise rely upon its contents in any way.